Office Administrator

Job Title: Office Administrator

Location: Rochester, NY or Buffalo, NY

Salary: $55,000 - $75,000 (BOE)

Company Overview:
Our Client is a full-service Digital Performance Marketing firm with offices in Rochester, NY, and Buffalo, NY. Due to our continued growth, we are excited to introduce this newly created role. The Office Administrator position offers a dynamic and evolving opportunity for a highly organized and motivated professional to grow with the firm.

Position Overview:
We seek a proactive and detail-oriented Office Administrator to provide essential administrative, human resources, and client support functions. This role will be integral to maintaining efficient office operations, supporting our employees, and ensuring smooth communication across departments. The ideal candidate will be a self-starter with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage schedules, coordinate meetings, and handle travel arrangements for company leadership.
• Prepare and edit internal correspondence, reports, and presentations.
• Serve as a primary point of contact for external communications.
• Maintain confidential information with discretion.
• Organize and coordinate company outings and gatherings.
• Perform other duties as assigned by company leadership.

Human Resources:

• Assist with recruitment and onboarding processes, including maintaining the career page on the company website and facilitating new employee orientation.
• Manage employee records, benefits administration, and ensure compliance with company policies and legal requirements.
• Support employee relations and resolve HR-related issues.
• Coordinate training and development programs for employees.

Proposal & Client Support:

• Actively participate in the proposal process, including preparation, review, and submission of proposals.
• Collaborate with various departments to gather necessary information and ensure accuracy.
• Maintain proposal documents, templates, and a repository of past proposals and case studies.
• Track proposal deadlines and ensure timely delivery.

Qualifications:

• Bachelor’s degree in Business Administration, Human Resources, or a related field preferred, or equivalent work experience.
• 3+ years of experience in office administration, human resources, or a similar role.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with HR and project management tools.
• Ability to work independently and take initiative in a growing and fast-paced environment.

Why Join?

• Opportunity to be part of a growing and dynamic digital marketing firm.
• A supportive and collaborative work environment.
• Professional development and growth opportunities.
• Competitive salary and benefits package.
• Fully paid medical and dental 
• Bonus Pay
• Matched IRA & Profit Sharing
• Flexible Work Schedule

If you are a motivated and detail-oriented professional looking for an exciting opportunity to grow with a forward-thinking company, we’d love to hear from you!