Payroll Specialist

Job Title: Payroll Specialist
Location: Brewerton, NY (On-site)
Job Type: Full-time
Pay Range: $55,000 – $65,000 per year (based on experience)

About Our Client
With over five decades of proven success, our client, a well-established utility construction company, is a family-owned leader in utility construction services, providing aerial line construction, fiber optic placement, civil-electric infrastructure, and more. Their continued growth has been fueled by operational excellence, strong client relationships, and a team-first culture. We are seeking a knowledgeable and detail-driven Payroll Specialist to join our team and manage complex construction payroll processes with a focus on compliance, accuracy, and timeliness.

Key Responsibilities:

• Payroll Processing: Accurately process weekly payroll for field and office staff, ensuring compliance with company policies and industry-specific regulations.
• Prevailing Wage Compliance: Ensure proper wage rates and classifications for government-funded projects, track certified payroll, and generate required documentation.
• Timekeeping Management: Validate electronic timesheets, resolve discrepancies, and ensure accurate timecard submissions in coordination with supervisors and foremen.
• System Oversight: Operate payroll systems (such as Paycom or similar platforms), ensuring employee records, job classifications, and rates are up to date.
• Reporting & Audits: Prepare payroll reports for internal use and external agencies; support internal and third-party audits.
• Benefits & Deductions: Administer deductions for benefits, garnishments, and other withholdings as required by law or union contracts.
• Cross-functional Collaboration: Work closely with HR, Accounting, and Operations teams to support accurate labor cost reporting and compliance tracking.

Required Qualifications:

• Minimum 3 years of payroll experience, preferably in the construction industry
• Experience with union payroll and/or prevailing wage regulations highly preferred
• Proficiency in payroll systems (e.g., Paycom, ADP, or equivalent) and Microsoft Excel
• Strong understanding of certified payroll and Department of Labor requirements
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and meet strict deadlines
• Strong communication and problem-solving skills
• Valid Driver’s License required
• Must be able to work in the office Monday to Friday (8:00 AM – 4:30 PM)

Culture & Benefits:
Our client, a well-established utility construction company, fosters a supportive and growth-oriented environment. As a family-owned business, we prioritize flexibility, loyalty, and work-life balance.

• Competitive salary based on experience
• Health, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Opportunities for advancement as the company continues to grow